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Overview
On March 19, Governor Holcomb took additional actions to protect and support Hoosiers during the COVID-19 outbreak with Executive Order 20-05. This order directs multiple state agencies on the expectations of providing support and protection to Hoosiers across the State. The Office of Community and Rural Affairs (OCRA) has therefore been issued the following action item: Community Development Block Grant funds may be redirected to assist with COVID-19 needs based on guidance from the United States Housing and Urban Development.
COVID-19 Response Program was created to address the immediate impacts of COVID-19 on Indiana’s rural communities. Funds are derived from the State’s annual Community Development Block Grant (CDBG) allocation and guidance was provided by the U.S. Department of Housing and Urban Development (HUD) on how the funds were to be used.
Recent News
On August 10, 2020, OCRA received a federal standard update from the U.S. Department of Housing and Urban Development (HUD). OCRA recognizes the impact on our COVID-19 Phase 1 and Phase 2 grantees. Click here to read the announcement
All COVID-19 Response Grantees
Phase 2
Eligible applicants include non-entitlement local units of government and can apply for up to $250,000. The two eligible economic recovery activities include grants or loans to businesses to retain low-to-moderate (LMI) jobs. In order to provide further detail and an avenue to answer questions, OCRA hosted a webinar on June 4.
Topics covered in the webinar include: application process, eligible activities and scoring critieria. Please note: deadline dates have been adjusted since the recording of this webinar.
Additional Resources
- One-page summary
- Scoring process overview document;
- A recorded webinar and a step-by-step guide that walks new users through eGMS;
- Economic Recovery Verification Form
- A best practice document that includes a full-time equivalent (FTE) calculation sheet to assist with low-to-moderate income (LMI) eligibility determinations.
- View scoring questions.
For Phase 2 Grantees: click here to watch September 14 webinar
What's different about this phase?
- Phase 2 is a competitive process;
- In Phase 2, more information is being requested up-front to reduce after award administration;
- Communities that received an award in phase 1 may apply again for phase 2;
- Communities that applied in phase 1 but did not receive an award:
- Recieve 10 points automatically;
- Phase 1 economic recovery application can be reopened.
2020 Timeline
- June 4: Introduction webinar
- June 8: Program opens (first public hearing must be held between June 8 and July 31)
- June 26: Proposals are due
- July 31: Applications are due
- August 27: Awards announced
Eligible Activities
- Must meet a National Objective and Eligible Activity;
- Maximum grant amount $250,000
Project Type | Eligible Activities |
Grants to Business to Retain LMI Jobs |
Working capital; continue operations; support remote work. Additional requirements: |
Loans to Business to Retain LMI Jobs | Working capital; continue operations; support remote work. Additional requirements: - Up to $25,000 per business - 3 to 5 year term - Up to 2% interest - Up to 1% loan administration fee - Monthly, quarterly, or annual payments - Balance can convert to a grant if business retains jobs for at least 2 years - Payments can be deferred for first six months at 0% interest - Requires annual reporting by the community in perpetuity |
If you have any questions, please consult your OCRA Community Liaison or email info@ocra.in.gov.
Phase 1: Immediate Needs
On April 1, the COVID-19 Response Program launched and, over the course of two weeks, received 108 Letters of Need, totaling an estimated $23 million in requests. On April 22, Lt. Governor Crouch announced the first 13 recipients of this program.
- Click here to read the press release with descriptions of what each community will do with their funding.
On April 30, an additional 49 rural Hoosier communities received more than $8.8 million in federal grant funding through the new COVID-19 Response Program. “With today’s announcement, Indiana has awarded more than $10.7 million to our rural communities,” said Lt. Governor Crouch. “From increasing access to necessary testing and medical supplies to providing businesses and their workers with much needed relief, these funds are directly assisting in the fight against COVID-19.”
- Click here to read the full press release.
Resources
- Copy of the April 1 webinar PowerPoint
- Watch the April 1 webinar here
- Program FAQ - this file will be updated as we recieve more questions
- Phase 1 one-pager
Program Critieria
- Must be a non-entitlement local unit of government;
- Cannot have any unresolved findings or overdue documents;
- Must meet a National Objective and Eligible Activity;
- Must hold at least one public hearing before release of funds, and a second at closeout;
- Applicant can show they have the capacity to complete the activity:
- Activity is considered an exempt or categorically excluded subject to activity for Environmental Review;
- Applicant has already achieved site control;
- Communities will work directly with OCRA through the application and administration process:
- Each grant will be guided by respective Community Liaison, unless the request requires the guidance of the CDBG Program Director;
- Community and the OCRA staff member will work together to develop the project;
- Procuring a Grant Administrator is optional for the COVID-19 Response program;
- Administration costs from CDBG funds is limited to 2.5% of the request.
Application Process
Applications will be accepted on a rolling basis. Letters of Need will no longer be accepted.
- The Letter of Need document can be found here.
- Application can be found here.
Individual Programs
Public Facilities: Maximum grant amount $250,000
Project Type | Eligible Activities |
Convert a public building into a health facility |
-Testing, diagnosis, or treatment -Minor adjustments to the facility that assist in addressing immediate needs related to COVID-19* -Split rooms for smaller rooms with temporary walls -Expand electrical and other utilities to meet the needs of medical equipment |
Rehabilitate a facility to centralize Treatment |
-Provide treatment -Convert building that had a prior use (ex. hotel or old school) -Focus on a specific group of patients -Minor adjustments to the facility that assist in addressing immediate needs related to COVID-19* |
To be considered Exempt from Environmental Review work done must be of a limited scope to address immediate needs related to COVID-19.
If the work has a longer-term benefit or would broaden the use of the facility after the COVID-19 pandemic then a Categorically Excluded subject to review would need to be completed.
Public Services (15% cap): Maximum grant amount $250,000
Project Type | Eligible Activities |
Provide Testing, Diagnosis, or other Services | -Supplies and operations -Fixed or mobile location -Everyone in an area or focus on a specific group |
Increase capacity of local Health Services | -Bring in outside health service providers -Fixed or mobile location -Everyone in an area or focus on a specific group |
Establish Delivery Service to provide supplies | -Deliver needed supplies to quarantined individuals or those that are medically vulnerable -Focus on a specific group -Supplies could include: meals, medications, hygiene supplies |
Economic Development: Maximum grant amount $250,000
Project Type | Eligible Activities |
Grants to Business to Retain LMI Jobs | -Working capital -Continue operations -Support remote work |
Loans to Business to Retain LMI Jobs | -Working capital -Continue operations -Support remote work Additional Requirements: -Requires existing Revolving Loan Fund or similar instrument -Loans must be made at 0% interest -Can be forgivable |
Questions should be directed to your respective Community Liaison or email info@ocra.in.gov.